Privacy Policy

Last updated November 17th, 2023

WHO WE ARE

Our website address is: wellbeingtherapywi.com

Mary Heim Counseling LLC (“Wellbeing Therapy,” “Wellbeing Therapy Wisconsin,” “we,” or “us”) respects your privacy. We provide this Website Privacy Policy to explain our practices regarding the collection, use, and disclosure of data collected via this website (“Site”).

By using this Site, you are consenting to the terms and conditions of this Website Privacy Policy. Please read this policy carefully.

This Website Privacy Policy is specific to the use of this Site only. It does not apply to our therapeutic services that you may engage in upon becoming a client of States of Wellness.

WHAT DATA WE COLLECT AND WHY WE COLLECT IT

By visiting this Site, we may collect 1) personal information you provide to us by engaging with the Site or filling out our “Contact Me” form, and 2) website use data that is automatically collected as you use this Site.

DATA YOU PROVIDE

When you utilize our “Contact Me” form, we ask for data such as your name, email address, phone number, preferred method of contact, and where you heard about States of Wellness. This data is collected so we may follow-up with your request for contact from us. Your information collected through our “Contact Me” form is collected through Google Forms and stored on Wellbeing Therapy’s Google Workspace account with whom we have a HIPAA business associate agreement to ensure confidential storage of this personal information.

While our “Contact Me” form has a “message” option where you can write an optional message to us upon our first contact, we ask that you do not include sensitive personal or health information in this form. Your health information will be collected at a later step in our process using our electronic health records system Sessions Health, or our billing records system Alma in compliance with HIPAA. Information you do share in our blank “message” section on our “Contact Me” form is stored along with the rest of your responses to this form through Google Forms and stored on Wellbeing Therapy’s Google Workspace account with whom we have a HIPAA business associate agreement to ensure proper storage of this personal information. Your response to the “message” option on our “Contact Me” form may be uploaded to your electronic health record should you become a therapy client of Wellbeing Therapy.

If you communicate with us by email, we may save these email communications including the contents of your messages, our replies, and your email address. These will remain within our Google Workspace account as well as possibly be added to your health record should you become a therapy client of Wellbeing Therapy.

Any further contact you have with Wellbeing Therapy is beyond the scope of this Website Privacy Policy and you should refer to our Notice of Privacy Practices which applies to our therapy services and can be found on our website.

WEBSITE USAGE DATA

This Site automatically collects information as you browse. This data is collected in order to enable website features, ensure functionality, and gather statistical information about how website visitors use this Site. We then use this information to better understand how our visitors use this Site.

🡺 Cookies – This Site uses cookies (i.e. small text files that a website may place on your device). You may choose to browse this Site without enabling cookies. Please note, that without cookies enabled, this website may not function as it was intended. Most browsers have a setting that allows users to turn off cookies. Unless you have adjusted your browser settings to limit cookie usage, this Site may use cookies. If you prefer not to utilize cookies, please adjust your browser settings before continuing to use this Site. You can also choose to clear any existing cookies from within your browser.

🡺 Web beacons are small electronic files i.e. clear gifs, pixel tags, and single-pixel gifs) which provide information on if a certain webpage was visited and effectiveness of any ad campaigns.

🡺 Web server logs collect data about how visitors are finding and using this Site. The data collected may include your IP address, browser type, operating system, the web page you visited before visiting this Site, the date/time of your visit, and the path you took during your visit.

WHO WE SHARE YOUR DATA WITH

We do not share your information with anyone except under the limited circumstances listed below. These circumstances include:

🡺 Google Analytics: We use Google Analytics to understand how visitors engage with this Site. For more information on how Google Analytics collects and processes data, please see the following articles: How Google Uses Information From Sites or Apps That Use Our Services and Safeguarding Your Data. If you don’t want Google Analytics to be used in your browser, you can install the Google Analytics Opt-Out Browser Add-On.

🡺 Electronic Health Record: If you become a client of Wellbeing Therapy WI, we may use the personal information you provided in our “Contact Me” form and subsequent email communication to create your Client Portal in our electronic health record system Sessions Health. Any further contact you have with Wellbeing Therapy as a client is beyond the scope of this Website Privacy Policy and you should refer to our Notice of Privacy Practices which applies to our therapy services and can be found through in the portal on Sessions Health.

🡺 Legal Situations: We may disclose data collected in order to comply with any applicable laws or legal situations to protect our users and our business.

LINKS AND EMBEDDED CONTENT FROM THIRD-PARTY WEBSITES

This Website Privacy Policy applies to this Site only. Other websites follow their own privacy policies. We encourage you to review third-party privacy policies for information on their specific privacy practices.

🡺 Third-Party Website Links: We may create links to other websites as suggestions for our users. These links are not endorsements of any other websites or their privacy practices.

🡺 Embedded Content: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

🡺 Social Media Content and Plugins: This Site utilize may content and plugins from social media platforms, such as Instagram. When you connect with social media or are logged into your social media at the time you visit this Site, these third-parties may store/access data as governed by the privacy policy of those social media platforms.

YOUR RIGHTS REGARDING YOUR DATA

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Special Notice to California Residents: If you are a resident of the state of California, you are entitled to request information regarding the disclosure of your personal data to third-parties for direct marketing purposes. Please note, we do not engage in sharing your personal data with third-parties for such purposes.

DO NOT TRACK SIGNALS (DNT)

At this time, this Site does not respond to DNT requests. You may be able to set your DNT preferences on your web browser to inform websites that you do not want them collecting data about you.

DATA RETENTION

We will retain your personal data only for those periods necessary to fulfill the various purposes outlined in this Website Privacy Policy, unless a longer retention period is required or allowed by law. For collected cookies, you may choose to delete cookies from your specific browser. Please reach out to your browser to explore settings to achieve this goal.

USE OF THIS SITE BY MINORS

This Site does not target minors or knowingly collect personal information or website use data from minors. If we become aware that we have collected data from a minor, we will take reasonable steps to delete such data. Contact us should you have concerns about data collected from a minor.

UPDATES TO THIS WEBSITE PRIVACY POLICY

The “Effective Date” at the top of this page shows when this Website Privacy Policy was last revised and changes are effective as of the listed date. By continuing to use this Site, you are subject to the current version listed at the time of your visit. We encourage you to review this Website Privacy Policy periodically. Past versions of this Website Privacy Policy will be on file should you desire to contact us for a previous version.

CONTACT US

If you have any comments, questions, or concerns regarding this Website Privacy Policy, you can send an email to: mary@wellbeingtherapywi.com